Questions and answers: extenuating circumstances for students

Last updated: 18 June 2020

The University recognises that during the course of your studies you may encounter personal difficulties that are outwith your control and which may impact upon your ability to study and/or complete assessments.

In order to take appropriate account of a student’s personal circumstances within the determination of a module mark, ‘extenuating circumstances’ may be considered within the overall assessment process.

These FAQs have been produced to support you with the extenuating circumstances process.

Should I apply for extenuating circumstances?

Before applying to have extenuating circumstances considered, you should note that this should be considered as a last resort.

If your circumstances are:

  • causing you to struggle with your coursework, extensions should be requested from the Division.
  • likely to interfere with your exam performance, you should apply via Portal for a deferral.
  • likely to affect your work for most of the semester then you should consider taking a leave of absence.

Consideration of extenuating circumstances is usually restricted to cases where the above options were not possible and can only be made for assessments that have been completed.

Further details on the University’s policy and procedure on extenuating circumstances can be found here.

I am in year 1 or year 2 of my studies and there are circumstances that have impacted my studies. Should I request that these circumstances are taken into consideration?

If you passed your module and are in year 1 or 2 of your undergraduate degree programme, with the exception of professional programmes:

No, there is no need for you to submit an extenuating circumstances application since examinations and/or further coursework have been cancelled, and a pass grade will have been awarded on the basis of coursework submitted and assessed to date.

If you failed your module and are in year 1 or 2 of your undergraduate degree programme, including professional programmes:

Yes, you can consider submitting an extenuating circumstances application if your situation fits the criteria set out in FAQ 1 (‘Should I apply for extenuating circumstances?’).

Should I request my circumstances to be considered if I failed coursework because the penalties applied for its late submission reduced my grade below 40 for that piece of assessment?

If you are in year 1 or 2 of your studies on non-professional modules and failed your module as a result:

No, you should not apply for extenuating circumstances. The division will record a capped grade of 40 for that assessment, and a Pass grade will be recorded for the module.

If you are in year 1 or 2 of your studies on professional modules and failed your module as a result:

No, you should not apply for extenuating circumstances. The division will record a capped grade of 40 for that assessment, and your final grade will be calculated as normal.

If you are in year 3 or 4 of your studies on all programmes and failed your module as a result:

No, you should not apply for extenuating circumstances. The division will record a capped grade of 40 for that assessment, and your final grade will be calculated as normal.

Should I request that my circumstances are taken into consideration if I have an ARUAA ?

I was granted an extension and submitted work later than the agreed deadline which resulted in the imposition of penalties which reduced the grade: can I apply to have the penalties waived?

The extension was the agreed adjustment to your studies and further adjustment is not feasible unless there are additional grounds not covered in your ARUAA for extenuating circumstances.

I did not apply for an extension and submitted work later that the published deadline which resulted in the imposition of penalties which reduced the grade: can I apply to have the penalties waived?

No. It is your own responsibility to apply for extensions for all assessments. Extensions are not granted automatically, and cannot be granted after the fact. Penalties can only be waived if there are additional grounds not covered in your ARUAA for extenuating circumstances.

For which modules can I submit an application for extenuating circumstances to be considered?

Deferred and Resit exams for Spring 2020 modules and 3rd Diet for Autumn 2019 modules.

What circumstances could be considered as extenuating circumstance?

In order to be considered as extenuating circumstances, the circumstances should meet the following criteria:

  • Out of your control – you could not have reasonably done anything to prevent them from happening
  • Impact – the circumstances had a negative impact on your ability to study or undertake an assessment
  • Timing – the timing of the circumstance must be relevant to the impact claimed.
What circumstances will normally be taken into consideration as extenuating circumstances?

The following circumstances will normally be taken into consideration if the timing would be likely to have resulted in a detrimental impact upon your performance:

  • A serious or significant medical condition or illness
  • The serious illness or death of a close person (the definition of a ‘close person’ is: a family member (parent/guardian, spouse/partner, son/daughter, brother/sister, grandparent or grandchild) or someone living at the same address as you.
  • Serious, unexpected disruption of personal life such as family break-up or being a victim of a significant crime.
What will NOT be considered as extenuating circumstances?
  • Minor ailments such as sore throats, minor colds, headaches, hangovers
  • Long term illness or disability where special arrangements have already been made for assessments or where such arrangements could have been made if the University had been made aware at the appropriate time
  • Circumstances catered for by the granting of a coursework extension
  • Examinations or exam replacement assessments due on the same or consecutive days
  • Poor time management or misunderstanding of deadlines and dates
  • Lack of understanding and/or use of language
  • Personal or domestic events which could have been anticipated and planned for such as: moving house, routine childcare, holidays, paid employment
  • Death or illness of pets
  • Transport difficulties
  • Claims made after the published deadline date for receipt of extenuating circumstances, except for reasons that can be validated such as hospitalisation
  • Claims without satisfactory supporting evidence
  • Claims which do not state how the student’s performance in assessments has been affected
Should I submit an extenuating circumstances application that relates to the industrial action by staff members in February and March 2020 and/or Covid-19?

No, Divisions have already made adjustments to assessments and examinations in all modules where it were necessary to accommodate problems associated with the strike action by staff members and/or Covid-19. These arrangements were approved by the Accessibility & Inclusion Service to ensure that no student is disadvantaged in the process.

Furthermore, all levels of the Boards of Examiners: Extenuating Circumstances Sub-Boards; Module Boards; and Award Boards will be aware of the impact these events have had upon learning, assessment and feedback. Any disruption experienced will automatically be taken into account during the decisionmaking on results, and the necessary adjustments will be made during the Boards of Examiners processes in line with the University’s ‘no detriment’ announcement. Any such adjustments will be recorded in the Boards of Examiners minutes, which are provided to Academic Registry, and overseen by Faculty Boards.

What is the deadline for applying for extenuating circumstances?

Your fully completed application form with the necessary evidence should be submitted by 5pm on Tuesday 30 June 2020.

What happens if I miss the deadline for applying?

Any issues affecting your performance will not normally be considered.

What documentary evidences should I submit with my request?

Documentary evidence in support of an extenuating circumstances request should include all medical, non-medical and compassionate evidence that may be relevant.

Evidence may include:

  • Confirmation of illness from an appropriately registered medical practitioner; but see 13.2 below if you are unable to obtain this owing to Covid-19
  • A copy of a death certificate or other related document
  • A police incident number notification
  • A letter of confirmation from a member of Student Support Services staff or other independent third party
  • Copy of a court citation
  • Confirmation of circumstances from an employer, provided on the employer’s headed notepaper
Can I still submit my request as I cannot obtain medical documentation due to Covid-19?

Due to the wide reaching impact of Covid-19, the University will accept extenuating circumstances applications without medical evidence where the timing of the circumstances has meant it was not possible for you to obtain such evidence. However, where this is the case, detail must be provided in the extenuating circumstances form.

I do not have the necessary evidence at the moment but can obtain it before the deadline. Can I still submit an extenuating circumstances application form?

Yes, you can go ahead and submit your application form. However, you must make sure that you forward the necessary evidence by the deadline.

I do not have the necessary evidence. Can the Extenuating Circumstances Sub-Committee obtain evidence on my behalf?

No, it is your responsibility to obtain and submit the necessary evidence with the completed application form. The merit of an application is considered solely on what you submit.

Is it necessary for me to complete the extenuating circumstances application form. Can I send an email instead?

No. Only fully completed applications with the necessary evidence will be considered. It is not possible for the Extenuating Circumstances Sub-Boards to fully evaluate applications if all the information is not provided via the form.

Where do I submit my extenuating circumstances application to?

You should submit your completed form, along with any supporting documentation, to the Faculty and/or Divisional Offices in which your modules fall.

I take modules in more than one Faculty. Do I only submit my application to one Faculty?

No, if you are applying for extenuating circumstances to be taken into account for multiple modules taken in more than one Faculty, for example one Sociology module (in the Faculty of Social Sciences), and one Politics module and one History module (in the Faculty of Arts and Humanities), you should submit the same application form with supporting evidence to both Faculties. The easiest way to do this is to include all the relevant Faculties and/or Divisions in your email that contains your extenuating circumstances application form.

What is the email address where I must submit my extenuating circumstances application and the necessary evidence?

Faculty of Natural Sciences

BIO/SCI: andre.gilburn@stir.ac.uk 

ENV/GEO: jens-arne.subke@stir.ac.uk

MAT: penny.jackson@stir.ac.uk

AQU: andrew.desbois@stir.ac.uk

CSC: savi.maharaj@stir.ac.uk 

PSY: elena.gheorghiu@stir.ac.uk

Faculty of Arts and Humanities

All applications should be sent to: fahec@stir.ac.uk

Stirling Management School

Undergraduate students (including international partnerships): SMSUG@stir.ac.uk
Postgraduate students (including international partnerships): SMSPGT@stir.ac.uk

Faculty of Social Sciences

Undergraduate programmes

Education ITE: ite@stir.ac.uk
Sociology, Social Policy & Criminology: SSPC@stir.ac.uk
Social Work: socialwork@stir.ac.uk
TQFE: tqfe@stir.ac.uk
Access studies: accessprogramme@stir.ac.uk

Taught postgraduate programmes

Social Work: socialwork@stir.ac.uk
Applied Professional Studies: cpdsocialwork@stir.ac.uk
Housing Studies: housingstudies@stir.ac.uk
Dementia Studies: demppg@stir.ac.uk
TESOL: tesol@stir.ac.uk
TQFE: tqfe@stir.ac.uk

Faculty of Health Sciences and Sport

All applications should be sent to: fhss.examsofficer@stir.ac.uk

When will I know the outcome of my extenuating circumstances application?

Your Faculty Extenuating Circumstances Sub-Board will review your request and notify you of their decision as soon as possible after their meeting. You can expect to receive notification of the outcome by mid-July 2020.

男人插入女人视频-美女被插视频影片